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Purchase

How to Create & Manage Purchase Invoices ?

The Purchase Invoice Module in Easy Khata helps businesses record and manage all purchases from suppliers. Whether you buy raw materials, goods, or services, this module ensures accurate expense tracking, stock updates, and GST compliance — forming the foundation of your business accounting.

Why You Should Use the Purchase Invoice Module

  1. Purpose

    • Record purchases and expenses accurately

    • Track vendor payments and pending dues

    • Auto-update inventory from purchase entries

    • Stay compliant with input tax credit (ITC) rules

    • Analyze supplier-wise expenses and purchase trends

  2. Key Features

    • Create Purchase Invoices with supplier info, item details, and taxes

    • Link to Inventory – Items added auto-update your stock levels

    • GST Input Support – Claim input credit with accurate tax bifurcation

    • Multiple Payment Options – Add cash, bank, UPI, or credit payments

    • Attach Documents – Upload supplier bills or challans for reference

    • Import Purchase Data – Use Excel/CSV for bulk purchases

    • Purchase Reports – Analyze purchases by date, item, or supplier

  3. Step-by-Step Instructions
    A. Create a Purchase Invoice

    1. Open Dashboard > More > Purchase Invoices

    2. Tap Add Invoice

    3. Select or add a supplier

    4. Add purchased items with quantity, price, and GST (if applicable)

    5. Enter purchase date, invoice number, and any notes

    6. Add payment details (full/partial/credit)

    7. Tap Save

    B. Attach Documents

    • After saving, go to the invoice detail screen

    • Tap Attach File to upload supplier bill or PDF

    C. Record Payments

    • Use Payments tab to add transactions made to suppliers

    • Track remaining dues from each party automatically

    D. Share or Print

    • Tap Download PDF or share invoice via WhatsApp/Email for internal records

    E. View Reports

    • Go to Reports > Purchase Reports

    • Filter by supplier, date, item, or tax type

    • Export to Excel or use for filing returns

  4. Best Practices

    • Always update item rates and tax details while entering purchases

    • Match supplier bills with purchase entries for accuracy

    • Use item-wise GST to claim ITC accurately

    • Reconcile unpaid invoices regularly to avoid payment delays

    • Link purchases with inventory to auto-adjust stock

Conclusion

Keep your business financially sound and tax-ready by managing every purchase with the Easy Khata Purchase Invoice Module.

Call to Action

Start tracking purchases and claiming GST input credits with confidence today!