For machinery dealers and suppliers

Billing software for your machinery business, with serial numbers & warranty & AMC built in

GST invoices with serial numbers, warranty & AMC, quotations, sale orders, plus payments, stock and GST reports, in one app.

Made for your machinery business

What a machinery business uses most

Machines are high-value items with serial numbers and warranties, sold on quotes, with spares to follow.

Serial number tracking

Record a serial number for every unit you buy and sell, captured with the phone camera.

  • Serial number on every unit
  • Scan serials with the camera
  • Serial number report shows where each unit went

Warranty & AMC

Set warranty and AMC periods on the items and services you sell.

  • Warranty period per item
  • AMC period per item or service

Quotations

Send a quote first and turn it into an order or invoice when the customer agrees.

  • Share quotes as PDF
  • Convert a quote to an order or invoice

Sale orders

Book an order now, take an advance, and invoice it when you deliver.

  • Track pending orders
  • Convert an order to an invoice
Also in Easy Khata

Everything else your business runs on

Sales

  • GST sales invoices
  • Sale returns & credit notes
  • E-invoice & e-way bill

Purchases

  • Supplier bills
  • Purchase orders
  • Purchase returns & debit notes

Stock & items

  • Items & services list
  • Item categories
  • Multi-warehouse management

Money

  • Payments in & out
  • Cash & bank accounts
  • Expenses
  • Party ledger (khata)

Staff

  • Staff logins with roles
  • Staff attendance & payroll

Customers

  • Inquiries, leads & follow-ups
  • Appointments & reminders
  • Service tickets
Reports

The reports you will check most

Every report exports as PDF or CSV.

Plans

Which plan fits a machinery business

Starter

Best fit
  • Serial number tracking
  • Quotations
  • Sale orders

Growth

  • Serial number tracking
  • Quotations
  • Sale orders

Scale

  • Serial number tracking
  • Quotations
  • Sale orders

Enterprise

  • Serial number tracking
  • Quotations
  • Sale orders

See prices and everything in each plan →

FAQs

Questions machinery business owners ask

Can I track serial numbers?

Yes. Every unit can carry a serial number, scanned with the phone camera, and the serial number report shows where each one went.

Can I record warranty or AMC?

Yes. Warranty and AMC periods can be set on the items and services you sell.

Can I send a quotation first and bill later?

Yes. Create a quotation, share it as a PDF, and convert it to a sale order or invoice once the customer agrees.

Can I take advance orders?

Yes. A sale order records what the customer booked, and you convert it to an invoice when you deliver.

Can I generate e-invoices and e-way bills?

Yes. Once your GSP credentials are saved, you can generate, cancel and sync e-invoices (IRN) and e-way bills from the invoice.

Can I file GST returns from the app?

Easy Khata prepares your GSTR-1, GSTR-2 and GSTR-3B reports from your bills. Filing them on the GST portal is done by you or your CA.

Free demo

See Easy Khata set up for a machinery business

Pick a date and a time slot. We’ll show you serial numbers and warranty & AMC and your GST reports on a live call.

What shop owners call it

machine shop, machinery shop, industrial machine, agriculture machine, construction machine, heavy machine, machine dealer, machine supplier — Easy Khata is the same app for all of them.