For schools, coaching classes and tutors

Billing software for your coaching institute, with recurring invoices & payment reminders built in

GST invoices with recurring invoices, payment reminders, lead follow-ups, SMS & email campaigns, plus payments, stock and GST reports, in one app.

Made for your coaching institute

What a coaching institute uses most

Fees are collected every month, admissions start as inquiries, and parents need reminders.

Recurring invoices

Set up a bill once and Easy Khata creates it again on schedule.

  • Repeating bills for monthly customers
  • Pause or edit a schedule any time

Khata & payment reminders

A running ledger for every party, with automatic reminders when a payment is overdue.

  • Party ledger (khata) and statements
  • Automatic overdue reminders on WhatsApp or email
  • Receivable ageing report

Inquiries, leads & follow-ups

Log every inquiry, assign it to staff and follow up until it converts.

  • Inquiries and leads in one place
  • Assign to staff with follow-ups
  • Lead and conversion reports

SMS & email campaigns

Send offers and announcements to your customer list by SMS or email.

  • SMS and email campaigns
  • Campaign history report
Also in Easy Khata

Everything else your business runs on

Sales

  • GST sales invoices
  • Sale returns & credit notes
  • Quotations
  • E-invoice & e-way bill

Purchases

  • Supplier bills
  • Purchase orders
  • Purchase returns & debit notes

Stock & items

  • Items & services list
  • Item categories

Money

  • Payments in & out
  • Cash & bank accounts
  • Expenses
  • Party ledger (khata)
  • UPI QR on invoices

Staff

  • Staff logins with roles
  • Staff attendance & payroll

Customers

  • Appointments & reminders
Reports

The reports you will check most

Every report exports as PDF or CSV.

Plans

Which plan fits a coaching institute

Starter

  • –Recurring invoices
  • Khata & payment reminders
  • Inquiries, leads & follow-ups

Growth

Best fit
  • Recurring invoices
  • Khata & payment reminders
  • Inquiries, leads & follow-ups

Scale

  • Recurring invoices
  • Khata & payment reminders
  • Inquiries, leads & follow-ups

Enterprise

  • Recurring invoices
  • Khata & payment reminders
  • Inquiries, leads & follow-ups

See prices and everything in each plan →

FAQs

Questions coaching institute owners ask

Can monthly bills go out automatically?

Yes. Set up a recurring invoice once and Easy Khata creates it on schedule. You can pause or edit it any time.

Will customers be reminded about pending payments?

Yes. Easy Khata keeps a ledger for every party and can send automatic reminders on WhatsApp or email when a payment is overdue.

Can I track inquiries and follow-ups?

Yes. Inquiries and leads can be assigned to staff, with follow-up tracking and lead conversion reports.

Can I send offers to my customers?

Yes, by SMS or email campaigns. WhatsApp campaigns are not available yet.

Can I manage appointments?

Yes. Book appointments in the app, get reminders for you and your staff, and send the customer a WhatsApp reminder.

Can I file GST returns from the app?

Easy Khata prepares your GSTR-1, GSTR-2 and GSTR-3B reports from your bills. Filing them on the GST portal is done by you or your CA.

Does it track student attendance or timetables?

No. Easy Khata handles fees, inquiries and follow-ups, not academic records.

Free demo

See Easy Khata set up for a coaching institute

Pick a date and a time slot. We’ll show you recurring invoices and payment reminders and your GST reports on a live call.

What shop owners call it

tuition classes, coaching class, coaching center, tuition teacher, home tuition, school tuition, coaching institute, training center — Easy Khata is the same app for all of them.