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Billing Templates & Formats

Hotel Bill Format

Download free customizable hotel invoice templates in Word, PDF, or Excel format. GST-compliant formats designed for Indian hotels and lodges.

GRAND PALACE HOTEL

12, Marine Drive, Mumbai - 400001
Phone: +91 22 9876 5432 | Email: billing@grandpalace.com

 HOTEL INVOICE

Bill No: GPH-2026-8871
Date: 16 Jun 2026

GUEST DETAILS:

Name: Ramesh Kumar
Aadhar No: 9876-XXXX-1234
Phone: +91 98765 43210

STAY INFORMATION:

Check-In: 13 Jun 2026 (12:00 PM)
Check-Out: 16 Jun 2026 (11:00 AM)
Total Stay: 3 Days
Room No Particulars / Room Type No. Of Days Price Per Day Amount
304 Executive Double Suite (AC) 3 ₹4,500.00 ₹13,500.00
- Room Service / Dining Charge - - ₹1,850.00
Subtotal: ₹15,350.00
GST (12%): ₹1,842.00
Grand Total: ₹17,192.00
Thank you for staying with us! Generated via Easy Khata Billing Solutions.

Detailed Format Guidelines

A Hotel Bill Format (or Hotel Room Invoice) is a legal document issued by a hotel or lodge detailing room charges, food and beverage costs, room service, laundry, taxes, and final dues.

Key Elements of a Hotel Invoice:

  • Guest Identity: Name, contact details, ID references (Aadhar, PAN, or Passport number).
  • Stay Metrics: Clear check-in date, check-out date, and total number of calculated nights.
  • Room Details: Room number, category type (Deluxe, Suite, AC/Non-AC), and base tariff rate.
  • GST Slabs: In India, room tariff under Rs. 1000/night is exempt, Rs. 1001-7500 attracts 12% GST, and tariffs above Rs. 7500 attract 18% GST.