For milk dairies and dairy product sellers

Billing software for your dairy, with recurring invoices & payment reminders built in

GST invoices with recurring invoices, payment reminders, multiple units, POS counter billing, plus payments, stock and GST reports, in one app.

Made for your dairy

What a dairy uses most

Households take milk every day and pay once a month, in litres. Easy Khata bills them on schedule and tracks who still owes.

Recurring invoices

Set up a bill once and Easy Khata creates it again on schedule.

  • Repeating bills for monthly customers
  • Pause or edit a schedule any time

Khata & payment reminders

A running ledger for every party, with automatic reminders when a payment is overdue.

  • Party ledger (khata) and statements
  • Automatic overdue reminders on WhatsApp or email
  • Receivable ageing report

Units & conversion

Buy in boxes or bags and sell in pieces, kg, litres or metres, with the conversion done for you.

  • Any unit per item
  • Unit combinations like box = 12 pieces

POS counter billing

Bill walk-in customers fast at the counter, with barcode scanning, split payments and discount coupons.

  • Cashier shifts with cash-drawer counting
  • Shift report sent to the owner
  • Thermal receipt printing
Also in Easy Khata

Everything else your business runs on

Sales

  • GST sales invoices
  • Sale returns & credit notes
  • Quotations
  • E-invoice & e-way bill
  • Sale orders

Purchases

  • Supplier bills
  • Purchase orders
  • Purchase returns & debit notes

Stock & items

  • Items & services list
  • Item categories
  • Batch & expiry tracking
  • Party-wise pricing

Money

  • Payments in & out
  • Cash & bank accounts
  • Expenses
  • Party ledger (khata)
  • UPI QR on invoices

Staff

  • Staff logins with roles
  • Staff attendance & payroll

Customers

  • Inquiries, leads & follow-ups
  • Appointments & reminders
Reports

The reports you will check most

Every report exports as PDF or CSV.

Plans

Which plan fits a dairy

Starter

  • –Recurring invoices
  • Khata & payment reminders
  • Units & conversion

Growth

Best fit
  • Recurring invoices
  • Khata & payment reminders
  • Units & conversion

Scale

  • Recurring invoices
  • Khata & payment reminders
  • Units & conversion

Enterprise

  • Recurring invoices
  • Khata & payment reminders
  • Units & conversion

See prices and everything in each plan →

FAQs

Questions dairy owners ask

Can monthly bills go out automatically?

Yes. Set up a recurring invoice once and Easy Khata creates it on schedule. You can pause or edit it any time.

Will customers be reminded about pending payments?

Yes. Easy Khata keeps a ledger for every party and can send automatic reminders on WhatsApp or email when a payment is overdue.

Can I buy in one unit and sell in another?

Yes. Set up unit combinations, for example a box of 12 pieces, and bill in whichever unit the customer buys.

Is there counter billing with a barcode scanner?

Yes. The POS screen takes barcode scans, split payments and discount coupons, and runs cashier shifts with cash-drawer counting and a shift report for the owner.

Can I track batch numbers and expiry dates?

Yes. Each item can carry a batch number, manufacturing date and expiry date. You choose the batch on every sale invoice or POS bill, and the batch reports show stock per batch.

Can I file GST returns from the app?

Easy Khata prepares your GSTR-1, GSTR-2 and GSTR-3B reports from your bills. Filing them on the GST portal is done by you or your CA.

Is there a daily milk delivery register?

Not yet. Monthly customers are billed with recurring invoices; there is no day-by-day delivery card.

Does billing work without internet?

Not yet. Easy Khata needs an internet connection to create bills.

Free demo

See Easy Khata set up for a dairy

Pick a date and a time slot. We’ll show you recurring invoices and payment reminders and your GST reports on a live call.

What shop owners call it

milk shop, dairy shop, dudh dukan, milk dairy, fresh milk, doodh wala, milk supplier, paneer shop — Easy Khata is the same app for all of them.