Billing Templates & Formats

Medical Bill Format

Download free medical invoice templates in Word, Excel, or PDF. Compliant billing formats with fields for Batch, Expiry, and Drug Licenses.

APEX HEALTH PHARMACY

DL No: 20B-MH-123456 | 21B-MH-123457
Plot 45, Sector 12, Vashi, Navi Mumbai - 400703
Phone: +91 22 5551 2345 | Email: apexvashi@pharmacy.com

RETAIL INVOICE

Bill No: MED-2026-9012
Date: 16 Jun 2026

Patient Name: Smt. Sunita Sharma
Age/Sex: 45 Yrs / Female
Doctor Ref: Dr. K. R. Mehta (MBBS)

Payment Mode: Cash
Prescription Date: 15 Jun 2026

S.No Medicine / Product Name Batch Expiry Qty MRP (₹) Amount (₹)
1 Paracetamol 650mg (Dolo) DL9812 12/2028 30 ₹2.50 ₹75.00
2 Amoxicillin Capsules 500mg AM0177 08/2027 10 ₹12.00 ₹120.00
3 Multivitamin Tablets (Becosules) BC6612 03/2028 20 ₹4.20 ₹84.00
Taxable Subtotal: ₹265.71
GST (12%): ₹13.29
Net Payable: ₹279.00
Terms & Conditions: Drugs once sold will not be returned or exchanged without doctor reference. Store in a cool dry place.

Detailed Format Guidelines

A Medical Bill Format (or Pharmacy Invoice) is a document issued by chemists, druggists, and healthcare clinics. It serves as a proof of purchase for prescription medicines and surgical products.

Required Statutory Disclosures:

  • Drug License (DL) Number: Must display active Form 20B/21B retail drug selling license numbers.
  • Expiry & Batch: Each line item must list the specific pharmaceutical batch code and expiry date.
  • GST Slabs on Medicine: Life-saving drugs generally fall under 5% GST, other common formulations and surgical items fall under 12%, while nutritional supplements attract 18% GST.

Frequently Asked Questions

What should a medical bill include?

Your business name, address and GSTIN, the customer details, an invoice number and date, an itemised list with quantity and rate, the applicable tax breakup, and the total payable amount in figures.

Can I download this medical bill for free?

Yes. You can download it as a Word document, print it or save it as a PDF from this page at no cost.

Can I generate these bills automatically instead?

Yes. Easy Khata creates the same bill from your saved products and customers, numbers it automatically, updates stock, and files it into your GST reports.

Is a GSTIN mandatory on the bill?

If you are GST registered, yes — your GSTIN must appear on a tax invoice. If you are not registered you can issue a bill of supply or a cash memo instead.

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