Track stock levels, monitor item valuations, and organize catalogs with smart alerts.
Easy Khata's Inventory Management System gives you visibility over stock levels, batches and expiry dates. Verify shelf values, track purchase costs, and search items by barcode. Optimize your inventory margins with stock valuation and item-wise sales reports.
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Monitor live quantities for products and raw materials. Stocks adjust automatically upon billing.
Get notified when item volumes fall below the threshold you configure, with low-stock items listed on the dashboard.
Analyze net inventory asset values based on standard First-In, First-Out or Weighted Average Cost.
Group products into categories and brands to search, filter, and compile stock reports easily.
Use your mobile camera or a USB scanner to add, search and bill products by barcode, and print barcode labels.
Upload product directories and pricing using an Excel or CSV template with a preview before import; export as CSV.
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Turn on batch tracking
Enable batch tracking in Business Settings. It is off by default, because most trades do not need it.
Enter the batch when stock arrives
On the purchase entry, record the batch number and its expiry date against the item.
Pick the batch when you sell
The batch is selected on the invoice line, so the right stock is reduced and the sale is traceable to that batch.
Watch the expiry report
The batch report flags anything expiring within 30 days as Expiring Soon, and anything past its date as Expired.
Example
A pharmacy receives 50 strips of a medicine in batch B-2291 expiring in March. Sell 30 and the batch shows 20 left. Once it is inside 30 days of expiry it appears as Expiring Soon, so it can be sold down or returned before it becomes dead stock.
No. Stock is tracked per business, not per warehouse. Multi-warehouse stock and inter-warehouse transfers are not available today.
Yes. Enable batch tracking in Business Settings and you can record batch numbers with expiry against each item, with batch summary and batch transaction reports.
Yes. Turn on serial-number management to record and scan serial numbers at purchase and sale, which is common for mobile, electronics and appliance dealers.
Yes, if you allow it. There is a setting to permit invoicing with zero stock; leave it off if you want the app to block overselling.
Yes. Products and opening stock can be bulk imported from an Excel or CSV file using the template the app generates.
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