The Attendance and Payroll Module in Easy Khata enables businesses to monitor staff attendance and automate monthly salary processing. This module helps streamline HR operations, track employee performance, and generate accurate payslips without manual errors.
Why Use the Attendance and Payroll Module
This module allows users to:
Track employee attendance daily
Record in/out time or mark present/absent manually
Configure salary structure for each employee
Generate monthly payroll based on attendance
Share payslips via PDF or WhatsApp instantly
Key Features
The Attendance and Payroll Module offers powerful tools such as:
Manual & Automatic Attendance: Mark employees present, absent, or half-day
In-Time / Out-Time Entry: Record shift timings for accurate tracking
Salary Configuration: Define fixed or variable salary, incentives, or deductions
Advance Deduction Support: Auto-deduct loans or advance salaries
Payslip Generation: One-click payroll processing and PDF download
Leave Management: Adjust salary based on paid or unpaid leaves
Detailed Reports: View attendance logs and monthly salary summaries
Step-by-Step Instructions
A. Mark Attendance:
Go to HR > Attendance
Select the employee and tap the attendance status (Present, Absent, Half-day)
Optionally enter In-Time and Out-Time for full-day tracking
Tap Save to update the record
B. Set Salary for Employees:
Go to Employee List > Select Employee > Salary
Enter basic pay, any allowances or deductions
Enable Advance Adjustment if applicable
Tap Save
C. Generate Payroll:
Navigate to Payroll from HR menu
Select the payroll month
Review attendance summary and earnings
Tap Generate Payslip
Download or share the payslip via WhatsApp or Email
D. Reports and Review:
Use Attendance Reports to view daily logs
Use Payroll Reports for monthly or custom salary reports
Export reports as PDF or Excel as needed
Best Practices
Tips to improve usage:
Update attendance regularly to ensure accurate payroll
Double-check salary structure before generating payslips
Encourage team leads to mark attendance promptly
Maintain advance and leave records to avoid disputes
Conclusion
Easy Khata’s Attendance and Payroll Module ensures smooth HR operations. Whether you're handling a small team or a growing workforce, it keeps your records accurate and payments punctual.
Call to Action
Set up your attendance and payroll system in Easy Khata today and simplify your staff management!