The Employee Module in Easy Khata helps businesses manage their team with ease. From recording staff information to attendance, salary, and payroll settings, it ensures smooth operations and transparency for all employee-related processes.
Why Use the Employee Module
This module allows users to:
Maintain detailed records of all employees
Assign roles, departments, and salary details
Track daily attendance with manual or biometric options
Generate accurate payroll with leave and advance adjustment
Improve accountability and HR compliance
Key Features
The Employee Module includes the following capabilities:
Employee Directory: Add, edit, and manage employee profiles
Attendance Tracker: Record daily in/out or shift hours
Salary Setup: Configure fixed or variable salary structure
Payroll Automation: Generate payslips with one tap
Advance & Leave Management: Handle deductions and extra payments
User Permissions: Assign access to specific modules per employee
PDF Sharing: Share payslips with staff via WhatsApp or email
Step-by-Step Instructions
A. Add a New Employee:
Navigate to HR > Employee
Tap Add Employee
Fill in the name, contact number, joining date, etc.
Assign role, department, and salary details
Tap Save to add the employee to your team
B. Mark Attendance:
Go to Attendance under HR
Select the employee and date
Tap Present, Absent, or mark in/out time
C. Set Salary & Generate Payroll:
Select an employee → Tap Salary
Set basic pay, allowances, and deductions
Go to Payroll and choose month
Tap Generate Payslip → Save or Share
D. Permissions & Reports:
Restrict user access for selected modules
Generate attendance or salary reports anytime
Best Practices
To get the most out of this module:
Regularly update employee data like role changes or phone numbers
Mark attendance daily to ensure payroll accuracy
Use unique permissions for each user to protect business data
Review salary settings monthly and update in case of increments
Conclusion
The Employee Module makes team management simple, organized, and transparent. Whether you have 5 or 500 employees, it scales easily with your business needs.
Call to Action
Start using the Employee Module in Easy Khata today and make staff management smarter and stress-free!