A supplier’s bill arrives on paper and has to end up in your books. Photograph it, and the lines come back filled in for you to check.
Purchase entry is the job everyone puts off: twenty or forty lines of somebody else’s formatting, typed in so that stock and payables are right. Put off long enough, stock stops matching the shelf and the supplier’s balance stops matching theirs.
Scanning turns the typing into checking. The bill is photographed or uploaded, the lines and quantities and tax come back extracted, and you confirm what is right before it saves — which is a different kind of work, and a much shorter one.
Photograph the paper or attach the file you were sent.
Lines, quantities and tax come back read off the document.
Confirm what matched; fix anything the paper says otherwise.
Stock comes in and the supplier’s balance moves.
The bill itself — how it is raised, what it looks like when it reaches the customer, and what it tells you afterwards. A bill here is the same document whether it is typed on a phone at a counter or on a desktop in an office, and it carries your numbering, your logo and your terms.
This is the first thing most businesses use and the last thing they stop using: a bill starts the stock movement, the ledger entry and the tax record all at once.
What the scan becomes once it is saved.
Yes, and you should: the extraction fills the lines in for you, and you confirm them against the paper before the bill saves.
A supplier’s purchase bill, photographed or uploaded as a file, is the case this is built for.
It becomes an ordinary purchase invoice: stock comes in and the supplier’s balance moves.
Which bill layouts extract cleanly varies with the document. []
Photograph the paper, check what came back, and get the hour back.
