Advances are part of how small businesses pay people, and they are also the most common reason a salary argument starts.
Someone needs money before payday and gets it. Nobody writes it down, because at the time everyone remembers. Two advances and six weeks later, the employer and the employee have different figures, and the conversation at month end is uncomfortable for both.
Recorded against the person when it is given, an advance simply comes off the salary it belongs to. The disagreement never starts, because the figure was written down by the only person who could have.
As you would anyway.
Against the employee, on the day.
The deduction is applied to that month’s salary.
The employee can see what was paid and what was deducted.
Staff records, the daily attendance register, and the salary that comes out of it. Pay is worked out from the attendance already marked, with advances and weekly offs accounted for, rather than from a separate calculation.
Attendance is a daily habit and payroll is a monthly one, so the value shows up at month end when the two meet without a spreadsheet in between.
All plans
The salary it comes off and the register behind it.
It is accounted for in the salary it belongs to rather than being remembered separately.
The salary statement shows what was paid and what was deducted.
Record what was given and what has been recovered; the statement keeps both sides honest.
The month-end argument comes from the note nobody made at the time.
